Each organization needs to change in order to sustain its growth. Hence, most leaders become involved in a project, even without being expert matter. Though project management itself relies on simple principles, many project end as perfect failures, with a lot of wasted time and drained resources. Knowing how to handle projects enables to assess risks early, to take effective decisions and limit the potential damages.
The program aimed at raising awareness on the key elements that people need to focus on - even before launching a project - to ensure the relevance and accuracy of the means to deploy before spending time, effort and energy on major investments.
Participants progressively get familiar with tools and methodologies to define with great accuracy the stakeholders' expectations, the requirements from the environment and how to plan as well as how to execute, than successfully close a project.
Participants can directly apply every single methodology straight away. Ample practice during the program gives opportunity to gain confidence on each participant's ability to embrace new practices and apply efficiently at work. During the program, we use real examples of the participants' unsettled issues at their own working places, while keeping all this confidential.
The tools and methodologies presented contribute to systemize the approach and increase the project completion rate, while respecting the scope, deadlines and budget.
Best practices in project management also develop enhanced relational leadership skills and lead to reinforced positive behaviors, attitudes, practices and achievements.
Learning Outcomes
- Raise our personal awareness to prevent wasting resources into useless projects
- Find the real underlying problems that a project intends to solve
- Classify the stakeholders complete panel depending on their influence
- Develop reference reporting documents to track progress, risks and completion
- Compose an effective project team to reach expectations
- Develop empathy for better understanding and solution findings
- Enhance our ability to express a negative feedback in a constructive way
- Avoid the most common pitfalls in project management
- Prevent major breaches occurrence during the project
- Build a reliable planning and structured budget
Assessment Criteria
- Self-assessment questionnaire at the start of the program
- Self-assessment questionnaire at the end of the program
- Team Coaching and/or One on One Coaching - additional option
- to develop and assist a team in charge of a strategic project
- to develop personal competencies on project management as a key leadership skill, to sharpen negotiating abilities and to turn difficult situations into growth opportunities
Methodology
- Lectures integrated with videos focused on key aspects of conflict management
- Group discussions and team activities
- Coaching practice on giving effective feedback, especially negative one
- Serious game with wood blocks
Audience
- People involved in projects, as either stakeholder, auditor, risk manager, member of the steering committee or any other role different from the project manager.
- Future project managers looking for an introduction on the main principles of project management and fundamental best practices.
- This program is not for project managers looking for a technical presentation on project management software, nor PMI certification or any advanced project management competencies.
- Max 20 people, ideally 15 participant
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How to really define a project
- Examining the previous situations looking similar to projects
- Evidencing the typical characteristics of a situation to qualify it as a project
- Understanding the advantages of running a project management method
The typical path that projects follow
- Clarifying the several stages on each project path
- Underlining the various expectations in each different phases
- Stressing the needs and difficulties for the project manager at every stage
The most critical stage of any project
- Raising awareness on the usually only lightly considered phase
- Identifying the key people, their expectations, success criteria and influence
- Practicing formulating precisely the relevant project objectives well ahead launching
How to really define a project
- Examining the previous situations looking similar to projects
- Evidencing the typical characteristics of a situation to qualify it as a project
- Understanding the advantages of running a project management method
How to best monitor all executions
- Following best practices on key executing aspects
- Underlining the common pitfalls to avoid while monitoring a project
- Dealing with changes and developing fundamental change management practices
The parting and its challenges
- Understanding how to leverage on the project experiences
- Raising awareness on the benefits for the whole organization
- Taking the most out of the lessons learned from a project
Why projects fail
- Dealing with most common project challenges
- Raising awareness on which areas project managers typically need to focus attention
- Methodologies to solve recurrent difficulties in projects
Ways to bring the knowledge into action
- Bringing confidence on how achievable project management can be
- Identifying key areas for personal progression
- Underlying strengths and best practices already in place