Supply Chain Security - CTPAT and TAPA Standards

Supply Chain Security - CTPAT and TAPA Standards

Objective /Benefits

Course Description

The increase in statistics of loss related to company assets, namely cargo related crimes warrants an immediate methodological approach on how an organization may need to prepare itself with Total Prevention Methodology ensuring it does not fall prey to such losses that may influence Business Continuity.

This programme provides an insight into the organization on the importance of Supply Chain Security, namely the control and management methodologies, which includes a wide spectrum of elements, through a Supply Chain Risk Management Plan.

Course Objective

•    Recognize the prevention methodologies based on the Standards of TAPA (Transported Asset Protection Association) & C-TPAT (Customs-Trade Partnership Against Terrorism)
•    Understand the benefits of implementing Supply Chain Security Risk Management Plan, absorbing the requirements laid out in ISO 28000 (Supply Chain Security Management) & ISO 31000 (Risk Management)
•    Identify the change of trend in warehousing, transportation, and logistics Security Management
•    Identify proactive approaches Supply Chain Security Management – Compliance Programme
•    Address the challenges of balancing security needs and economic efficiency
•    Developing an effective Risk Management Plan for Supply Chain Security

Who Should Attend

Executive / Managers / Senior Managers / HODs; Security & Loss Prevention Personnel, Logistics and Warehouse Management Personnel, Supply Chain Service Providers

Training Methodology will be based on the following

: Highly Interactive Session, with a bilateral approach to the subject matter allowing participants to share incidences at respective work locations.
: Short Video Presentation
: Mind Mapping and Recap Sessions
: Workshop Session – allowing participants to have a hands-on participation in the application of Planning, implementation, execution and compliance inspections strategies and work in synergy with other participants
: Ice Breaking / Monotony Breaking Sessions – Purpose of rejuvenating the mind 
: Encourage teamwork

Duration: 2 days (Daily 9 am – 5 pm)


Program Outline

Course Outline 

Day 1
9.00am – 10.30am     
1.    ISO 28000 – Security Management System for the Supply Chain
- An Overview
- How to synergise with ISO 31000 Risk Management Standards 

2.    Security Policy
–    Management of people, information & property.

3.    Threat & Risk Analysis 
-    Risk Matrix (Basic Introduction and Understanding)
-    Assessment methodology of threat and risk to the organization/business
-    Impact of Risk
-    Management of threat and risk – Damage Control and Mitigation Plan
-    Case Study

4.    Supply Chain Security & it’s related standards:-
Transported Asset Protection Association (TAPA)
-    Freight Security Requirement
-    Transport Security Requirement
–    Objective
–    Security Requirements (In General)
–    Benefits Customs Trade Partnership Against Terrorism (C-TPAT)
–    Background
–    Definition
–    Objective
–    Security Requirements (In General)
–    Container Security Requirement – Condition and Sealing Points
–    Benefits
10.30am – 10.45am    Tea break    
10.45am – 1.00pm    II    
5.    Transport Security Management – Background & Statistical Facts
A.    Supply Chain Security (Cargo Security)
- Cargo Crime Statistics (Hijacks in Malaysia), Hijack  Modus Operandi, Target Products, Laws in relation to Hijack and Cargo Crimes. 

Case Study.
B.    Supply Chain Security Management – Cargo Crime Prevention Methodology /Freight Security and Trucking Security Requirements as per C-TPAT and Transported Asset Protection Association (TAPA) requirements.

6.          Security Requirements Pre-Shipment 
A. Incoming Area / Storage Area / Loading Bay (Outgoing)  (Basic Understanding)
-   Access Control Management
-   Facility Dock and Warehouse Access Control Management
-   High-Value Storage Area Security Requirements
-   Standard Operating Procedure
-   Process Review (Frequency)
-   Close Circuit Television (CCTV) – Quantity, Type,     Coverage Angle
-   Lighting
-   Intrusion Detection System
-   Alarm System

B.     Transportation Security 
-   Standard Operating Procedure
-   Recommended mode of transportation – Security features for transportation vehicle, inclusive of Global Positioning System (GPS)
-   Transportation Crew Management i.e:- Driver and Escorts (Armed / Unarmed) – Training / Background checks (Vetting)
-   Routing, Scheduling, Pre-Alerts, Audits (Route, Airport Cargo, Warehouse, Ground Handlers)

C.  Transport / Trucking Crew Standards 
-   Selection process and grooming requirements.
-   Crew Management – Weekly Meetings, Training Programme, Awareness Programme
-  Armed Escort Standards and Legal Requirement (Including Rules of Engagement) 
-  Third Party Escort 
1.00pm – 2.00pm    Lunch    
2.00pm – 3.30pm    III        
D. Transport Vehicle / Trucking Inspection for Compliance
-    Physical Features / Condition
-    Security and Safety Standards
-    Roadworthiness
-    Inspection Checklist
-    Classroom exercise with real life experience on inspection methodology.

E.   Armoury Security Requirements and Management
-    Access Control
-    Inventory Management
-    Issuance / Withdrawal of Weapons
-    License and Permit  
3.30pm – 3.45pm    Tea break    
3.45pm – 5.00pm    
7.  Security Requirements During Shipment
-  Crew’s Roles and Responsibilities (Driver and Armed Escort)
-  Vigilance
-  Point to point delivery (Non-stop)
-  Refueling security requirements for long distance traveling
-  Environmental Change Identification – elements to look out for during Shipment
-  Security during vehicle breakdown / other emergencies
-  How to manage an attempt to hijack shipment.

Day 2  
9.00am – 10.30am   
8.    Facility Security
Security Officers Standards 
-  Selection process and grooming requirements.
-  Perception Management
-  Security Officers Management – Weekly Meetings, Training Programme, Awareness Programme

Perimeter Security 
-  Office and Vehicle (Trucks) Parking Security Standards
-  Facility Access Control, Employee / Visitor / Vendor / Contractor Management
10.30am – 10.45am    Tea break    
10.45am – 1.00pm    II                
Shop Floor Management
-  Documentation of Process in flow charts to ensure Specs Compliance
-  Escalation Processes
-  Effective Inventory Controls of WIP materials and Products
-  Compliance Inspection Methodology – Audits against established standards (ISO Standards)

9. Human Resources
-  Hiring – Selection Matrix; Standards; Due Diligence
-  Job Assignment – Segregation of tasks
-  Compliance to PDPA (Personal Data Protection Act 2010) – Employee Data Management
-  Consequence Management Plan
-  Compliance Inspection Methodology 

10. Procurement
-  Hiring – Selection Matrix; Standards; Due Diligence
-  Contract Management 
-  Sub-Contracting – requirements and appointment rights-process; rights and limitations
-  Consequence Management Plan
-  Compliance Inspection Methodology

11. Security Equipment Management
-  Walkie – Talkies
-  Two Way communication radio
-  Global Position System 
-  Immobilizers – Fuel Cut Off system
-  Key Management system.
-  Alarm System
-  CCTV Management system
-  Security Seal Management
1.00pm – 2.00pm    Lunch    
2.00pm – 3.30pm    III        
12. Crisis Management and Emergency 
-  Emergency Response, Crisis Management team formation, Government Agency liaison / support.

13.  Business Continuity Plan (BCP) 
-  Planning Methodology

14.  Information Security
-  Personal Data Protection Act 2010 and its related requirement.
-  Enforcement, Non-Disclosure Documents and 
3.30pm – 3.45pm    Tea break    
3.45pm – 5.00pm    IV            
15.  Security Audits / Certification Programme – 
-  Supply chain audit
-  Trucking security Audits
Audit standards :- Transportation Asset Protection Association (TAPA), Customs Trade Partnership Against Terrorism (C- TPAT), Authorized Economic Operator (AEO) requirements, Customs Golden Client concept (Malaysian Customs requirement) Secure Trade Partnership (STP) standards.



S. Suresh Kumar is a trained and certified Risk Management professional in the area of Supply Chain Management and Brand Protection. He attained his Bachelors Degree in Law from the University of Wolverhampton (UK). He then went on to be trained and certified as an auditor and practitioner in the specialized area of Risk Management under the auspices of United States of America Customs and Border Protection(CTPAT Standards); and; Transported Asset Protection Association (TAPA Standards), Asia. He is also a Human Resources Development Trainer certified by the Human Resources Ministry.

He is currently the Managing Director of Paradigm Resources (his own business entity), specialized in providing risk management / assessment services for internal / external associates; Consultation on Brand Standards / Management / Protection; Contract Management; Outsourcing & Subcontracting; and; Human Resources training and development programmes on various specialized topics, predominantly, Risk Management related subject matters, either on an one off  or Project basis.

Due to his passion for training and knowledge sharing, he is also currently a Lecturer for Asia e University, lecturing both undergraduate and post graduate students on Risk Management module.

With his background of a law degree, he is able to invoke legal implications in his programmes to make it more comprehensive and value added substance. In addition,  his fluency in English and Bahasa Malaysia enables him to conduct training programmes effectively in both languages.

Prior to his involvement in this field, the facilitator has wide working experience throughout his 15 years of working career in the specialized area of Risk Management, Security Management and Investigations (HR, Security (Operational and Information Security) and Safety, Corporate Governance and Ethics). Being a Head of Department in each of this portfolios, he has acquired substantial job related knowledge and experience in sectors comprising of Manufacturing, Telecommunications, Hospitality Management (Brand Standard & Management) and Contract Manufacturing (Brand Protection and Management).  He is also a trained Workplace Counselor and by virtue of his portfolio of having to deal with people of different job hierarchy, he has very profound people management skills, negotiation skills and effective interaction skills. His previous employers and related portfolios were as follows:-

> Infineon technologies (M) Sdn Bhd – Security Manager (Backend Manufacturing Plant, Melaka)
> Celcom Axiata Sdn Bhd – Manager, Head of Risk Management (Nationwide)
> Rennaisance Melaka Hotel (Marriott International) – Loss Prevention and Brand Standard Manager ( Melaka Hotel Facility)
> Flextronics Penang -  Loss Prevention Manager ( 5 Contract Manufacturing Sites in Penang)

Project Involvement and Lead
> Enhancement Project of Campus wide Access Control and CCTV System
> Anti Fraud Awareness Lead
> Information & Data Protection Policy and Enforcement Project Plan Lead
> Setting up Framework for Corporate Governance and Ethical Conduct
> Ethics Awareness Programme
> Social Accountability 8000 (SA 8000) compliance project
> Site enhancement based on established standards ( OSH, ESH, EMS,CTPAT, TAPA)
> Environmental, Occupational Health and Safety Management System for Site
> Environmental, Occupational Health and Safety Training for plant wide employees and     Contractors ( Contractors Green Card Programme)
> ISO 14001 and OHSAS 18001 Environmental, Occupational Health and Safety Audit for Site and Contractor’s Site (Quarterly Awareness Training and Compliance Audits0
> Campus wide risk assessment to support customer requirements and potential customer     requirements, inclusive of external warehouse loss prevention requirements and compliance inspection based on EHS, EMS, PDPA 2010 and Supply Chain Security Standards (TAPA & CTPAT)
> Risk assessment for a newly Flextronics Research and Development Centre in Manila, Philippines based on on EHS, EMS, Supply Chain Security Standards (TAPA & CTPAT)
> Warehouse (Internal /External) Audits – Operations and Information Security Standards
> Transport Security requirement and compliance audit (Replacement of Third Party Escort Services with In built Security features)
> Outsourcing & Subcontracting of Business and Manufacturing Process
> New Site set up and critical infrastructure planning for the Flextronics Penang Mechanical fab.
> Setting up of Crisis Management Team and functionality in collaboration with the Melaka State Crisis Management Team
> Plant wide Access Control System & Digital Patrolling System.
> Security and Safety Enhancement Project for Chip Card Business at Wuxi, China.
> Sub-Contractor Site Business Process, Security, Safety and Business Continuity Standards Enhancement Project
    - Munich, Germany
    - Manila, Philippines.
    - Nantong, China.
    - Melaka, Malaysia
> Supply Chain Security Enhancement Project
    - Warehouse (Internal/External) Audits
    - Route Audit.
    - Ground Handling at Cargo Area - Malaysian Airlines System (MAS), Manila Airport, Philippines &    
      Pudong Airport, China.

Professional Recognition
•    Supply Chain Security Practices & Risk Management Methodology recognized, absorbed and gazetted by Royal Malaysian Customs as guidelines for Customs Golden Client application.
•    Trained Workplace Counsellor
•    Trained and Certified Information & Data Security Auditor
•    Television interview by National Hong Kong Television (NHK TV) on Crisis Management of the missing Malaysian Aircraft (MH370)